ARCHITECTURE & ENGINEERING

Vendor management system linking quotations, invoices and payments

A team web app for finance, procurement and operations, a vendor portal and an admin dashboard share an Express REST API over one central vendor registry. Invoices are recorded with due dates and attachments, partial or full payments are logged against them, and a spend dashboard reports outstanding balances and vendor-wise spend.

Designed and built by Nayesh Daggula as part of TechDino.

Engineering highlights

Partial and full payments logged against individual invoices
Quotation records with validity periods and pricing
Vendor registry with contact, tax and bank details and a document repository
Role-scoped access for finance, procurement and operations with activity records

Technology

ReactNext.jsNode.jsExpressMySQLPostgreSQL

Screenshots

Product overview

Dino VMS is a ready-made vendor management platform that replaces scattered spreadsheets with a central vendor registry, quotation records, invoice tracker and payment log. Admins register vendors with contact, tax and bank details, log quotations with validity and pricing, record invoices with attachments and due dates, and post partial or full payments against them. A spend dashboard shows total spend, outstanding balances and vendor-wise spend, while finance, procurement and operations staff get role-scoped access. It runs as a single-company deployment, with multi-company extensions available as custom scope.

Who it’s for

Corporates centralizing vendor management
Finance and procurement teams
SMEs moving off spreadsheets
Agencies selling white-label solutions

Main modules

Team web app (finance, procurement, operations)
Admin dashboard
Staff portal
Vendor portal
REST API
Database schema

Key features

Vendor registry with contact, tax and bank details
Quotation records with validity and pricing
Invoice tracking with due dates and attachments
Partial and full payment logging
Spend dashboard with outstanding balances
Central vendor document repository
Role-based access for finance, procurement and operations
Audit-ready activity records

Business benefits

Eliminates scattered vendor spreadsheets
Automates quotation and invoice follow-up
Improves coordination between operations and accounts

White-label & source code

Available for white-label use with your branding, domain and configuration, and can be extended with custom features. Each product includes the source code, database and administration components applicable to the agreed product scope. Mobile applications are included where specifically listed.

Pricing & deployment on techdino.in